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Procurement & Software Asset Management Analyst

DepartmentBusiness Technology
LocationIndia - Bangalore
Location TypeHybrid

Primary Function of this Position:

Guidewire is investing in improving automation in the procure-to-pay processes by enhancing the user experience in procurement intake and creating a system to track software inventory. We are looking for talented individuals who are passionate about process improvement and automation. As a member of the BizTech team, you will work closely with departments like Procurement, Finance, Infosec, Infrastructure, and Operations. Your role will involve both technical and functional tasks. You will configure and support the Intake to Procure platform and manage the administration and the daily maintenance of the Software asset inventory. This includes setting up intake forms, approval workflows, and integrating APIs with ERP and Software Asset Management (SAM) platforms. You will also review software licenses and their usage to find ways to save costs and improve efficiency.

Responsibilities include:

Administration, Configuration and maintenance of procurement boundary system and Software Asset management (SAM) tools namely Zip, Zylo and related integrations
Understand the dependencies on Oracle Fusion ERP (Oracle AP, Coupa) and troubleshoot issues
Conduct discovery sessions with representatives from the business partners in order to understand their requirements
Provide the solution to the requirements by enhancements, configuration and implementation, to ensure that solutions are accurately scoped and delivered in line with business partner expectations
Configure workflows, procurement and Intake forms, and surveys for Vendors, Business owners and Technical owners to capture data points on purchase requisition and approval workflows.
Support quarterly SOX audits via generating reports and maintain above mentioned platforms per prescribed company policies
Examine, create, or modify SAM and compliance procedures, software procurement procedures, and license management procedures (including license harvesting, deployment, and retirement)
Manage the data quality of software inventory and maintain processes
Maintain metrics, KPIs and periodic reporting to stakeholders.
Be independent and collaborate directly with service providers, application development teams, and business partners to develop, test and deploy enhancements to intake to procure(ZIP) and SAM platform(Zylo)
Maintain process descriptions, workflows and other via visual diagrams
Maintain and efficient and prompt stakeholder communication

Qualifications:

Basic knowledge of configuring any automation workflow tools (e.g. Zip, RPA) and establishing native API integrations with working experience in JSON/XML objects.
Experience in maintaining Software especially in procurement/finance and SAM domain
Knowledge of Zip, Zylo, Coupa will be an advantage
Basic knowledge of procurement processes (Purchase Requisition to AP invoicing) and how software assets are bought, managed
Analytical ability and ability to build dashboard and reports across data sources
Ability to follow an agile or iterative software development methodology
Can-do attitude, ability to learn new applications, and good communication & problem-solving skills

Desired Skills & Experience

Bachelor's degree in business or information systems, computer science, Engineering.
5+ years of requirements elicitation, analysis, specification, verification, and management practices and the ability to apply them
2-3+ years of leading or contributing in implementations of enterprise solutions.

Talent rewards

The perks. The rewards. The good stuff.

We’re proud to shout about our awesome benefits packages. Holistic wellness is a big deal for us. We offer everything you need to support your work and, most importantly, your work-life balance. We’re committed to helping you be the best version of yourself. Inside and outside of work.

FINANCIAL

Receive market-competitive pay and incentive programs—because you deserve it! To help future-proof your income, we offer generous support through retirement savings plans.

HEALTH AND WELLNESS

Keep your physical and emotional health in tip-top shape with health insurance for you and your family, an employee assistance program, annual wellness reimbursement, and access to wellness resources.

FLEXIBLE WORKING

Work in an environment where you’ll have the freedom and trust to make an impact, with time for your life outside of work.

DOWNTIME

Relax and kick back through our generous paid time-off programs. Make a difference in your community with three volunteer days each year. Take your own personal day of rest with My Day. We also offer ample paid leave for all new parents.

CONTINUAL DEVELOPMENT

We encourage self-directed learning, giving you every chance to become a better version of yourself, both professionally and personally. At Guidewire, lifelong learning is here for the taking.

CAREER MOBILITY

Your career opportunities are only limited by your own imagination. Guidewire’s community is filled with chances to expand your horizons across any of our teams or worldwide‌‌‌‌‌‌‌ locations.

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