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Executive Assistant to SVP/Managing Director, EMEA

  • DepartmentOther
  • LocationUnited Kingdom - London
  • Location TypeHybrid
We are looking for an experienced, reliable, detail-oriented Executive Assistant (EA) to join the Guidewire team. The EA will support the most senior person on the ground in EMEA, MD SVP, and Vice Presidents in the Field organization (Professional Services, Customer Success, and Sales)  and perform various administrative duties, including event planning. The ideal candidate is self-motivated, collaborates well with others, is professional, and capable of managing their workload as well as their executive’s workload, prioritizing tasks in a fast-paced environment. 

You will bring:

  • At least 5+ years experience working at Executive C-suite administrative level.
  • Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors
  • Keen attention to detail when providing administrative support on tasks including email screening, calendar and phone management, travel arrangements, preparation and tracking of expense reports, and coordination and prep for meetings and conference calls, including the arrangement of logistics, meeting space, communications, and catering
  • An ability to independently prioritize tasks
  • Expert level knowledge of desktop computer applications such as Google Workspace, Microsoft Office, File Sharing/Collaboration sites
  • Experience with productivity apps (HR, expense reporting, travel, purchasing, etc.) and SalesForce and Confluence preferable
  • Strong organization, project management, and problem-solving skills
  • Experience in managing both internal and external events and meetings, taking ownership of crafting the agenda/slide deck.
  • Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
  • Be highly proactive and take ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately
  • A strong sense of confidentiality and integrity while working on sensitive projects.
  • Strong written and oral communication skills for working cross-functionally with senior leaders, board members, customer executives, and investors
  • A collaborative nature when partnering with the team to advance goals and objectives, all while gaining insight into Guidewire’s strategic initiatives.

Your role as an EA at Guidewire:

  • Administrative support on tasks including email screening, calendar and phone management, travel arrangement, preparation and tracking of expense reports and coordination and prep for meetings and conferences.
  • Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners.
  • Plan and support events for large meetings, off-sites, and team sessions, crafting agenda/slide deck. 
  • Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times
  • Pre-brief executive on weekly agenda to plan and coordinate key action points that require executives attention.
  • Managing and reconciling expense reports on behalf of the leaders
  • Maintain organizational charts and email distribution lists
  • Be approachable and eager to provide counsel and direction to team members/peers
  • Take initiative in researching, implementing, and improving systems and processes 
  • A great artistic eye to create graphics and presentations for executive-level audiences.
  • Assist with event planning and special projects including quarterly management meetings, company picnic, holiday party.
  • Create and maintain collaboration sites for sharing information

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.


As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software Inc. provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. 

CONSENT and ACKNOWLEDGEMENT 
By clicking the submitting your application on the following page:

1. You consent to Guidewire collecting, retaining, disclosing and using your Personal Data as outlined above, and to its transfer of your Personal Data outside the country where you live or work, and/or to third parties for the above purposes.
2. In the event that you submit any Sensitive Personal Data, you explicitly consent to Guidewire collecting, retaining, disclosing and transferring your Sensitive Personal Data on the terms and for the same purposes as described above in relation to Personal Data.
3. You acknowledge that you have the right to access your Personal Data and Sensitive Personal Data at any time and have the right to correct any errors.
4. You acknowledge that your Personal Data will be retained for up to 24 months.
Talent rewards

The perks. The rewards. The good stuff.

We’re proud to shout about our awesome benefits packages. Holistic wellness is a big deal for us. We offer everything you need to support your work and, most importantly, your work-life balance. We’re committed to helping you be the best version of yourself. Inside and outside of work.

FINANCIAL

FINANCIAL

Receive market-competitive pay and incentive programs—because you deserve it! To help future-proof your income, we offer generous support through retirement savings plans.

HEALTH AND WELLNESS

HEALTH AND WELLNESS

Keep your physical and emotional health in tip-top shape with health insurance for you and your family, an employee assistance program, annual wellness reimbursement, and access to wellness resources.

FLEXIBLE WORKING

FLEXIBLE WORKING

Work in an environment where you’ll have the freedom and trust to make an impact, with time for your life outside of work.

DOWNTIME

DOWNTIME

Relax and kick back through our generous paid time-off programs. Make a difference in your community with three volunteer days each year. Take your own personal day of rest with My Day. We also offer ample paid leave for all new parents.

CONTINUAL DEVELOPMENT

CONTINUAL DEVELOPMENT

We encourage self-directed learning, giving you every chance to become a better version of yourself, both professionally and personally. At Guidewire, lifelong learning is here for the taking.

CAREER MOBILITY

CAREER MOBILITY

Your career opportunities are only limited by your own imagination. Guidewire’s community is filled with chances to expand your horizons across any of our teams or worldwide‌‌‌‌‌‌‌ locations.