Job details

Facilities Specialist - Dublin, Ireland

  • Department: Operations
  • Location: Dublin, Ireland
  • Country: Ireland

Facilities Specialist – Dublin

Guidewire Ireland are seeking a Facilities Specialist to join the in-house facilities support team on a permanent basis, based in Blanchardstown, Dublin.

This is a unique and exciting opportunity to be an early member of an expanding team working with the Facilities Manager in supporting the existing office operation and the preparation to ope-rationalise and mobilise the new Guidewire EMEA HQ.

 

Responsibilities

Serve as Property Operations and Maintenance Point of Contact for facilities service requests and issues, where applicable initiate and review work requests and monitor to successful completion.

Coordinate and monitor planned and reactive works as appropriate.

Ensure adherence to company guidelines, processes, building and safety requirements.

Coordinate Space management and planning activities including move coordination, space inventory, space allocation, auditing and reporting.

Liaise with the landlord management team on property related issues and monitor to satisfactory conclusion.

Manage services to the predetermined budgets, tracking expenditure and reporting.

Provide a high standard of customer service in all activities.

Actively participate in global facilities initiatives,taking ownership of tasks and an active team member of the global facilities organisation.

Drafting and publishing of facilities related communications to internal and external facilities stakeholders.

Support employee and contractor on-boarding and seating assignments.

Active member of the onsite emergency response team.

Provide general administrative, budget tracking and clerical support.

Administer ergonomic assessment program with vendor team

Monitoring & ordering of consumables where necessary

 

Requirement / Key competencies

Minimum 3-5 years of Facilities related experience.

A Degree or qualification in a related field desired.

Ability to work under own initiative with minimal supervision.

Resolves issues in creative and effective ways.

Customer Service first mentality, with a positive attitude and professional demeanour.

Ability to adapt to changing requirements and tasks with a “can do” approach.

Ability to multi-task and operate in an environment of frequently changing priorities and managing the demands of a quickly growing workforce.

Ability to work as part of a global organisation as a team player.

Ability to work with internal stakeholders and serve as local point of contact for related initiatives.

Strong communication skills and Strong IT software competencies in Microsoft Office suite and facilities related tools.

Health and Safety Knowledge and Awareness.

Comfortable learning and using new technologies.

 

Responsibilities

  • Serve as Property Operations and Maintenance Point of Contact for facilities service requests and issues, where applicable initiate and review work requests and monitor to successful completion.
  • Coordinate and monitor planned and reactive works as appropriate.
  • Ensure adherence to company guidelines, processes, building and safety requirements.
  • Coordinate Space management and planning activities including move coordination, space inventory, space allocation, auditing and reporting.
  • Liaise with the landlord management team on property related issues and monitor to satisfactory conclusion.
  • Manage services to the predetermined budgets, tracking expenditure and reporting.
  • Provide a high standard of customer service in all activities.
  • Actively participate in global facilities initiatives,taking ownership of tasks and an active team member of the global facilities organisation.
  • Drafting and publishing of facilities related communications to internal and external facilities stakeholders.
  • Support employee and contractor on-boarding and seating assignments.
  • Active member of the onsite emergency response team.
  • Provide general administrative, budget tracking and clerical support.
  • Administer ergonomic assessment program with vendor team
  • Monitoring & ordering of consumables where necessary

Requirements

  • Minimum 3-5 years of Facilities related experience.
  • A Degree or qualification in a related field desired.
  • Ability to work under own initiative with minimal supervision.
  • Resolves issues in creative and effective ways.
  • Customer Service first mentality, with a positive attitude and professional demeanour.
  • Ability to adapt to changing requirements and tasks with a “can do” approach.
  • Ability to multi-task and operate in an environment of frequently changing priorities and managing the demands of a quickly growing workforce.
  • Ability to work as part of a global organisation as a team player.
  • Ability to work with internal stakeholders and serve as local point of contact for related initiatives.
  • Strong communication skills and Strong IT software competencies in Microsoft Office suite and facilities related tools.
  • Health and Safety Knowledge and Awareness.
  • Comfortable learning and using new technologies.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently.

Guidewire combines core, data, digital, analytics, and AI to deliver our platform as a cloud service. 380 insurers, including the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 700+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our marketplace provides hundreds of add-ons that accelerate integration, localization, and innovation.

Guidewire Software Inc. provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.

CONSENT and ACKNOWLEDGEMENT 

By clicking the submitting your application on the following page:

1. You consent to Guidewire collecting, retaining, disclosing and using your Personal Data as outlined above, and to its transfer of your Personal Data outside the country where you live or work, and/or to third parties for the above purposes.

2. In the event that you submit any Sensitive Personal Data, you explicitly consent to Guidewire collecting, retaining, disclosing and transferring your Sensitive Personal Data on the terms and for the same purposes as described above in relation to Personal Data.

3. You acknowledge that you have the right to access your Personal Data and Sensitive Personal Data at any time and have the right to correct any errors.

4. You acknowledge that your Personal Data will be retained for up to 24 months.

Guidewire Software Inc. provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.